Privacy Policy in accordance with the GDPR

I. Name and address of the responsible party

The responsible party within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Name of the school	Gymnasium Rahlstedt
School management:	Oberstudiendirektor Florian Frankenfeld, Principal Studiendirektor Philip Roeckner, deputy principal
Address of the school:	Scharbeutzer Str. 36 22147 Hamburg Phone: (040) 42 88 66 5-0 Fax: (040) 42 88 66 5-40 E-Mail: info@gymnasium-rahlstedt.de
School sponsor: (Service provider within the meaning of the RStV/TMG)	Authority for Schools and Vocational Education Hamburger Str. 31 22083 Hamburg Tel.: 115 (only from the Hamburg city area) or: 040 – 428 63 0 or 040 – 428 28 0

II. Name and address of the data protection officer

The data protection officer of the responsible party is:
Free and Hanseatic City of Hamburg
Authority for Schools and Vocational Education (BSB)
Mr. Jan Wittig
Hamburger Straße 31
22083 Hamburg
Germany
Tel.: 040 428 280
E-Mail: Jan.Wittig@bsb.hamburg.de

III. General information on data processing

1. Scope of processing of personal data

We process personal data of our users basically only to the extent necessary to provide a functional website as well as our content and services. The processing of personal data of our users regularly takes place only with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by legal provisions.

2. Legal basis for the processing of personal data

To the extent we rely on consent for processing operations of personal data, Art. 6(1)(lit).a EU General Data Protection Regulation (GDPR) serves as the legal basis.
For the processing of personal data that is necessary for the performance of a contract, of which the data subject is a party, Art. 6(1)(lit).b GDPR serves as the legal basis. This also applies to processing operations necessary for the performance of pre-contractual measures. If processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6(1)(lit).c GDPR serves as the legal basis. If vital interests of the data subject or another natural person require processing of personal data, Art. 6(1)(lit).d GDPR serves as the legal basis. If processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not prevail, Art. 6(1)(lit).f GDPR serves as the legal basis for the processing.

3. Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases. Storage may also occur if this is provided for by European or national legislators in Union-wide regulations, laws or other regulations to which the responsible party is subject. Blocking or deletion of data also occurs if a storage period prescribed by the mentioned norms elapses, unless there is a need for further storage of the data for a contract conclusion or contract performance.

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the requesting computer.
The following data are collected:
(1) Information about the browser type and version,
(2) The operating system of the user,
(3) The Internet service provider of the user,
(4) The IP address of the user,
(5) Date and time of access,
(6) Websites from which the system of the user reaches our website,
(7) Websites that are accessed by the system of the user via our website.
The data are also stored in the log files of our system. Storing these data together with other personal data of the user does not take place.

2. Legal basis for the data processing

The legal basis for temporary storage of the data and the log files is Art. 6(1)(f) GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must be stored for the duration of the session.
Storing in log files serves to ensure the functionality of the website. In addition, the data help us optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
In these purposes, our legitimate interest in data processing under Art. 6(1)(f) GDPR also lies.

4. Duration of storage

The data are deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. If the data are collected for the provision of the website, this is the case when the respective session ends. If the data are stored in log files, this is at latest after seven days. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or anonymized so that the association of the requesting client is no longer possible.

5. Right to object and disposal option

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Therefore, there is no right to object on the part of the user.

V. Use of cookies

1. Description and scope of data processing

This school homepage uses cookies. Cookies are text files that are stored in the web browser or by the web browser on the user’s computer. When a user accesses a website, a cookie may be stored on the user’s operating system. A link of the data to the user accessing the site is not possible. We use cookies to make our school homepages more user-friendly.

The following data are stored and transmitted in the cookies:(1) language settings (2) login information for administrators of the school pages.

The stored data are not stored together with other personal data of the users.

2. Legal basis for the data processing

The legal basis for the processing of personal data using cookies is Art. 6(1)(f) GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies.

We need cookies for the following applications: (1) Adopt language settings (2) Remember search terms

The data collected by technically necessary cookies are not used to create user profiles.

4. Duration of storage, right to object and disposal

Cookies are stored on the user’s computer and transmitted from there to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your internet browser you can deactivate or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also happen automatically. If cookies are disabled for our website, not all functions of the website may be fully usable.

The transmission of Flash cookies cannot be prevented by browser settings, but can be prevented by changing the Flash Player settings.

VI. Contact form and e-mail contact

1. Description and scope of data processing

Our website contains a contact form which can be used for electronic contact. Alternatively, contact can be made via the provided e-mail address. In both cases, the personal data transmitted with the e-mail are stored. In this context, no data is passed on to third parties. The data are used solely for processing the conversation.

2. Legal basis for the data processing

Legal basis for the processing of data transmitted in the course of an e-mail submission is Art. 6(1)(f) GDPR.

3. Purpose of data processing

The processing of personal data serves solely to process the contact. In the event of contact by e-mail, the legitimate interest in processing the data also exists.

4. Right to object and disposal

The user may revoke consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. The objection can be made in writing (by post) or personally to the secretary’s office. An objection by e-mail would cause a renewed contact by e-mail and would thus contradict itself.
All personal data stored in the course of contacting us will be deleted in this case, insofar as they are not data that we must store to fulfill the sovereign tasks of the state school system.

VII. Newsletter

1. Description and scope of data processing

On our website there is the possibility to subscribe to a free newsletter. When signing up for the newsletter, the data from the input mask are transmitted to us.
– Email address
There is no transfer of the data to third parties in connection with the processing of data for sending newsletters. The data are used exclusively for sending the newsletter.

2. Legal basis for the data processing

The legal basis for processing data after a user subscribes to the newsletter is Art. 6(1)(lit).a GDPR if the user has given consent.

3. Purpose of data processing

The collection of the user’s email address serves to deliver the newsletter.

4. Duration of storage

The data are deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The user’s email address is stored as long as the newsletter subscription is active.

5. Right to object and disposal

The newsletter subscription can be cancelled by the affected user at any time. Each newsletter contains a corresponding link for this purpose.
This also enables revocation of the consent to store the personal data collected during the registration process.

VIII. Rights of the data subject

When personal data of you are processed, you are the data subject within the meaning of the GDPR and you have the following rights against the controller:

1. Right of access

You may request from the controller a confirmation as to whether personal data concerning you are being processed. If such processing is taking place, you may request from the controller information about the following:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned period for which the personal data concerning you will be stored, or, if not possible, the criteria used to determine that period;
(5) the existence of a right to rectification or deletion of the personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information about the origin of the data if the personal data were not collected from the data subject;
(8) the existence of automated decision-making including profiling in accordance with Art. 22(1) and (4) GDPR and – at least in those cases – meaningful information about the logic involved as well as the significance and the envisaged consequences of such processing for the data subject. You have the right to obtain from the controller confirmation as to whether the personal data concerning you are being transferred to a third country or to an international organization. In this context you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
This right may be restricted to the extent that it would likely prevent the realization of research or statistical purposes or seriously affect it, and the restriction is necessary to fulfill the research or statistical purposes.

2. Right to rectification

You have the right to rectification and/or completion against the controller if the personal data processed concerning you are incorrect or incomplete. The controller shall rectify the data without delay.
Your right to rectification may be restricted to the extent that it would likely prevent the realization of the research or statistical purposes or seriously affect it and the restriction is necessary to fulfill the research or statistical purposes.

3. Right to restriction of processing

You may request the restriction of processing of the personal data concerning you under the following conditions:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the data;
(2) if the processing is unlawful and you oppose the deletion of the personal data and request instead the restriction of use of the personal data;
(3) if the controller no longer needs the personal data for the purposes of processing, but you require them to establish, exercise or defend legal claims, or (4) if you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.
If the processing of the personal data concerning you has been restricted, such data – with the exception of storage – may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a member state. If processing has been restricted pursuant to the above, the controller will be informed before the restriction is lifted.
Your right to restriction of processing may be restricted to the extent that it would likely prevent the realization of the research or statistics purposes or seriously affect it and the restriction is necessary to fulfill the research or statistics purposes.

4. Right to erasure

a) Obligation to delete
You may request from the controller that the personal data concerning you be deleted without delay, and the controller is obliged to delete such data without delay where one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or processed in any other way.
(2) You withdraw your consent on which the processing according to Art. 6(1)(a) or Art. 9(2)(a) GDPR was based, and there is no other legal basis for the processing.
(3) You file a complaint pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you file a complaint pursuant to Art. 21(2) GDPR against the processing.
(4) The personal data concerning you have been unlawfully processed.
(5) The deletion of the personal data concerning you is required to fulfill a legal obligation under Union or member state law to which the controller is subject.
(6) The personal data concerning you have been collected in relation to offered services of the information society pursuant to Art. 8(1) GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is obliged pursuant to Art. 17(1) GDPR to delete the data, he shall take reasonable and appropriate steps, including technical measures, taking into account the available technology and the implementation costs, to inform controllers who process the personal data that you, as the data subject, have requested the deletion of any links to, or copies or replications of, such personal data.
c) Exceptions
The right to erasure does not apply to the extent that processing is necessary
(1) to exercise the right to freedom of expression and information;
(2) to fulfill a legal obligation which requires processing by Union or member state law to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, as far as the right named in a) is unlikely to be realized or would seriously impair it, or
(5) for asserting, exercising or defending legal claims.

5. Right to information

If you have claimed the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of such rectification or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to be informed by the controller about those recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller